Facilities

Community Center Fees

The community center will be available for an all-day fee of $250.00 and a deposit of $150.00. The deposit is refundable as long as the

Community Center is cleaned and there are no damages to the building. The deposit and rental fee will be due as soon as our office receives the application. We accept cash, check, or credit card/debit card. Please note a 3% processing fee will apply for any card transactions. All events must conclude at 12:00 am (midnight).

Facility Rental, Damage, and Cleaning Deposit:

Damage deposits are 100 % refundable provided the following conditions are met:

• The room and facility (including the outside area) are left properly cleaned and in an orderly manner per the Facility Procedures Checklist
• All equipment is accounted for and undamaged
• Damages to the area or its contents have not occurred
• All rules and regulations governing alcohol and smoking are adhered to

2 | Page

 All rules and regulations of Town of Pecos City facilities are met

 All doors are closed and locked

 The walls of the interior are undamaged

If the above conditions are not met to the satisfaction of City Staff, an appropriate fee will be

deducted from the damage deposit. If the cost of cleaning and/or repair of the facility exceeds

the amount of the damage deposit, the rental group will be billed for those additional costs.

Deposits will be refunded via check within 30 days after the event.

Cancellation Policy

All reservation cancellations must be made in writing or by email. Cancellations made within 5

business days before the event will result in a full refund of the fee (s) paid. Deposits are not

refundable if notice is received within the 5 business days of the rental.

Termination Policy

All Town of Pecos City Codes and Ordinances will be in effect and enforced at all Town of Pecos

City facilities. There are regulations governing sound and noise levels, pets, animals, parking,

vehicle access, weapon possession, etc. These codes can be viewed online at www.pecostx.gov.

Town of Pecos City reserves the right to terminate your event if City Staff, in good faith,

perceives that you or your guests pose a risk to the safety of the persons or property on the

premises or that you or your guest are violating local, state, or federal laws. If and when the

Pecos Police Department terminates your event, you and your guests must leave the premises

immediately, and you will not receive a refund of your rental fee and deposit. You will be

responsible for the prompt removal of any personal items brought to the event.