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- Type:Full Time
- Salary/Pay Rate:$83,200 - $104,000/year DOE/DOQ
- Posted Date:09/24/2018
GENERAL PURPOSEUnder limited direction, performs a variety of complex supervisory, professional, and technical accounting and finance functions in maintaining the fiscal records and systems of the City. This position is responsible for developing and monitoring the City’s operating and capital budgets under the direction of the City Manager and in partnership with departmental directors. The position is also responsible for the oversight of all financial operations, including accounts payable, payroll, accounts receivable, cash and investment management, financial reporting, and asset inventory.
SUPERVISION RECEIVEDReports to the City Manager.
SUPERVISION EXERCISEDExercises supervision over accounting, utility billing and other administration and finance staff as assigned.
ESSENTIAL DUTIES AND RESPONSIBILITIESManages and supervises finance operations to achieve goals within available resources; plans and organizes workloads and staff assignments; trains, motivates and evaluates assigned staff; reviews progress and directs changes as needed. Oversees payroll, accounts payable, utility billing and other functions of Finance Department, including the investment of City funds.
Manages and coordinates the activities of the Department in a manner that provides excellent customer service, adheres to City Council policy direction, and is consistent with the expectations of the City Manager. Serves as chief financial advisor to the City. Attends regular and special City Council Meetings.
Assures that assigned areas of responsibility are performed within budget; performs cost control activities; monitors revenues and expenditures in assigned areas to assure sound fiscal control; prepares annual budget requests; assures effective and efficient use of budgeted funds, personnel, materials, facilities, and time. Assists in budget preparation and execution. Produces both a current and a long-term financial forecast to evaluate the effect of current decisions on long term financial stability. Maintains financial records and prepares financial reports. Provides monthly financial summary reports to City Staff and the City Council.
Determines work procedures, prepares work schedules, and expedites work flow; studies and standardizes procedures to improve efficiency and effectiveness of operations. Trains and develops financial staff. Issues written and oral instructions; creates and implements standard operating procedures (SOPs); assigns duties and examines work for accuracy, precision, neatness, and conformance to policies and procedures. Maintains harmony among workers and resolves grievances; performs or assists subordinates in performing duties; adjusts errors and resolves complaints.
Provides professional advice to the City Council; makes presentations to council, boards, commission, civic groups and the general public. Patience and persuasiveness are needed when interacting with others. Requires strong verbal aptitude and public speaking ability. Communicates official plans, policies, procedures to staff and the general public. The Finance Director develops financial policies, finance-related ordinances and resolutions with recommendations to the City Council.
Supervises the collection of taxes, fees, and other receipts in accordance with laws and regulations. Monitors revenues and expenditures to ensure sound fiscal control; establishes and maintains internal control procedures to ensure that appropriate standards and procedures are maintained. Oversees and participates in the preparation of the City’s comprehensive financial report; develops and updates the City’s long-term financial plan including financial analyses for the City; ensures compliance with local, State and Federal laws, codes and ordinances; prepares financial statements and coordinates activities with other departments and agencies as needed.
Prepares a variety of studies, report and related information for decision-making purposes. Is involved in franchise agreements and contract negotiations with service providers. Establishes and maintains internal control procedures and assures that state and national standard accounting procedures are maintained. Directs the preparation of state and federal reports, including tax reports. Acts as liaison in the annual audit process.
Oversees the central computerized financial and management information system of the City as well as the posting and reconciliation of ledgers and accounts.
Other duties as assigned.
PERIPHERAL DUTIESRepresent the City at various conferences and meetings.
Perform general management duties for the City Manager as assigned.
Perform cost-of-service studies for utility rate considerations.
Education and Experience:
A) Graduation from an accredited four-year college or university with a degree in Business Administration, Accounting, Finance or related field.
A) Five (5) years or more years of progressively responsible related municipal experience; experience in a position in a city or county of comparable size, scope and complexity to the Town of Pecos City.
B) Or any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities.
Necessary Knowledge, Skills and Abilities:
A) Knowledge of Governmental Accounting practices.
B) Considerable knowledge of modern governmental accounting theory, principles, and practices; considerable knowledge of internal control procedures and management information systems; considerable knowledge of office automation and computerized financial applications; considerable knowledge of public finance and fiscal planning; considerable knowledge of payroll and accounts payable functions; working knowledge of budgetary, accounting and reporting systems, including, but not limited to GAAFR, GAAP and GASB;
C) Skill in operating office equipment and computerized accounting systems.
D) Ability to prepare and analyze complex financial reports; ability to maintain efficient and effective financial systems and procedures; ability to effectively supervise staff; ability to establish and maintain effective working relationships with employees, fellow department heads, city officials and citizens; ability to communicate effectively orally and in writing.
PREFERRED QUALIFICATIONSA) Certified Public Account (CPA) or Certified Public Finance Officer (CPFO)
KNOWLEDGE, SKILLS AND ABILITIES REQUIREMENTS• Knowledge of municipal accounting and auditing including enterprise funds; Considerable knowledge of Generally Accepted Auditing Standards (GAAS); considerable knowledge of Generally Accepted Accounting Principles (GAAP).
• Knowledge of principles and practices of municipal finance administration including budget preparation.
• Knowledge of statistical methods, economics, financial system design and analysis.
• Knowledge of principles of supervision and management, including participative management.
• Ability to apply sound administrative and fiscal practices.
• Ability to write clear, concise, yet comprehensive explanatory text to accompany financial reports.
• Ability to develop manual and computerized financial systems.
• Ability to prepare accounting/financial data projections.
• Ability to present ideas effectively orally and in writing.
• Ability to supervise the work of finance staff including, but not limited to: coordinating, assigning, monitoring and evaluating work; hiring, training, counseling and disciplining staff; dealing with employee and citizen complaints and grievances.
• Ability to establish and maintain effective workplace relationships with staff, departments, city officials and the public.
• Skill in effective, clear, concise and persuasive oral and written communications about the City’s finances to individuals and groups.
• Ability to act as an advisor to the City Council and City Manager.
• Understanding of the City’s political environment and sensitivities; ability to function effectively within that environment.
• Ability to direct the Finance Department with minimal supervision from the City Manager.
SPECIAL REQUIREMENTS• Must hold and maintain a valid Texas State Driver’s license or obtain one within six months of hire.
• Must be bondable.
TOOLS AND EQUIPMENT USEDPersonal computer, including word processor, spreadsheets, financial software, 10-key calculator, phone, copy machine, fax machine, etc.
PHYSICAL DEMANDSThe physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform he essential functions.
While performing the duties of this job, the employee is frequently required to sit, talk, hear and manipulate objects.
The employee must occasionally lift and/or move up to 25 pounds.
WORK ENVIRONMENTThe work environment characteristics described herein are representative of those and employee typically encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is typically quiet.
SELECTION GUIDELINESFormal application, rating of education and experience, oral interview and reference check, drug testing and job-related tests may be required.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude the employee from performing the work.
This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as needs of the employer and requirements of the job change.